By Brian Ravencraft
QuickBooks continues to be a very popular accounting software for many agribusiness owners. Don’t get me wrong, those of you working in this industry have many software choices available to you. In fact, my team and I are always learning about new farming-specific software coming to market. However, QuickBooks remains an industry leader. Our team is often asked for time-saving tricks that can be used within the software. I recently asked some of the top users of our company’s software to share some tricks for this article. I hope you find her tips useful.
Using the bank feed option in QuickBooks Online is a great tool for keeping information up to date and reducing data entry. Frequently matching transactions help with month-end reconciliation. This saves you time when an item needs research, catching it early and not running out of time later.
– Emily Zuver
Linking your bank and credit card accounts in QuickBooks Online to your bank is a great way to quickly record bank transactions in the accounting software without having to manually enter each transaction. It only takes a few minutes to set up the secure connection between QuickBooks and your bank. Once connected, banking transactions will be carried out on a daily basis. The program reconciles existing entries in QuickBooks Online and adds new transaction records based on the banking rules you create. Automation not only saves you time, but also eliminates data entry errors that can occur with manual data entry and ensures a smooth month-end bank reconciliation.
– Danielle Cottle
One QB function that I find very useful is FIND. These can be found in the desktop versions of QuickBooks under the Edit menu; or just use Ctrl+F.
FIND allows you to search for a specific transaction using any number of filters. For example, if you are looking for a transaction for $155, you can use the “Amount” filter. This then shows all transactions in QuickBooks for $155. You can further filter this search by a specific date range. This feature saved me quite a bit of time!
QuickBooks Online also has the FIND feature. Click the magnifying glass in the upper right corner, select “Advanced Search” and then apply filters based on the transaction you are looking for.
– Linda Lehmann
Linking the bank accounts in QuickBooks online is a huge time saver. This tool is not new but saves so much time every month. This allows your banking transactions to flow into the software. It matches transactions already entered and you can create banking rules to automatically categorize recurring transactions. Since your bank account is updated in real time, you have an accurate and up-to-date picture of income and expenses.
– Carmen George
QuickBooks apps are one of the biggest time savers I use every day. These save a lot of time by automatically entering activities into QB from the app, reducing data entry. For example, a bill payment app records the bill and payment in QB from the app. This reduces the time it takes to enter the invoice and print the check manually. Many payroll providers also have apps to sync payroll activity with QBO. Syncing with the payroll provider significantly reduces the manual time it takes to enter each employee’s paychecks and payslip information.
– Natalie Bruns
If I can help you navigate QuickBooks or other software, please contact us. Our team even offers software training so you can work as efficiently as possible while logged in.
Brian E. Ravencraft, CPA, CGMA is a Principal at Holbrook & Manter, CPAs. Brian has been with Holbrook & Manter since 1995 and focuses primarily on tax advisory and management advisory services across multiple law firm service areas, with a focus on agribusiness and owner-managed businesses and their owners. Holbrook & Manter is a professional services firm founded in 1919 and we are unique in that we offer the resources of a large corporation without compromising the focused and responsive personal attention every client deserves. You can reach Brian www.agribusinessaccounting.com or www.HolbrookManter.com.